Time Boxing

Time boxing is a time management technique where you allocate a fixed amount of time to a specific task or set of tasks. This method helps improve focus, prevent procrastination, and ensure a more structured approach to completing tasks.

Start working on your time management with the time boxing method (Pick) for the next 30 days. Reflect weekly and analyze results at the end of the month (Trick).

Did it work? Great, keep going (Stick)!

Not for you? No problem, try one of the other methods (Pick).

How to apply?

Step 1: List Your Tasks

List all the tasks you need to accomplish. This comprehensive list will help you determine which tasks need time boxes.

Step 2: Set time boxes

Assign a specific amount of time to each task on your list. The duration of each time box can vary depending on the task's complexity and your personal preferences. Common durations range from 15 minutes to a few hours.

Step 3: Schedule time boxes

Plan your day by scheduling these time boxes on your calendar. Ensure that you allocate time for breaks and buffer periods to handle unexpected interruptions. Prioritize your tasks and arrange them in a logical order.

Step 4: Focus and work

When the scheduled time for a time box arrives, focus solely on the task at hand. Avoid distractions and work diligently until the time box ends. If you finish the task early, use the remaining time for review or start on the next task.

Step 5: Follow Through

At the end of the day or week, review your progress. Evaluate how effectively you used your time boxes and make adjustments as necessary. Reflect on any challenges you faced and consider how you can improve your time boxing strategy.

Example of a Time Boxed Day:

8:00 AM - 8:30 AM: Review emails and plan the day

8:30 AM - 10:00 AM: Work on Project A

10:00 AM - 10:15 AM: Break

10:15 AM - 11:30 AM: Complete client reports

11:30 AM - 12:00 PM: Team meeting

12:00 PM - 1:00 PM: Lunch break

1:00 PM - 2:30 PM: Research and development

2:30 PM - 2:45 PM: Break

2:45 PM - 4:00 PM: Work on Project B

4:00 PM - 4:15 PM: Break

4:15 PM - 5:00 PM: Administrative tasks and review